Japan to EU Patent Annual Fee Renewal Services

No need to change Patent Agent in EU to pay Patent Renewal Fee.
In addition to the patent fees paid to the European Patent Office (EPO), Evershine’s service fee per patent can be less than JPY 4500, depending on the number of patents involved in each engagement.
After the official fees for patent renewal are paid around two weeks later, we will provide your company with three documents: a remittance receipt, a renewal certificate, and a link to the updated status on the EPO website.

Email: patent.jp2eu@evershinecpa.com
Or
Evershine BPO Japan株式会社 , One of Evershine affiliates 
Contact : Andrea Kyu, speak both Japanese and Mandarin
Onarimon Yusen Building 7F,Nishi-Shinbashi 3-23-5,Minato-ku, Tokyo 105-0003, Japan

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Do you need to change Patent Agent in EPO to pay Patent Renewal Fee ?
Answer:
There is no requirement to change the Patent Agent in EU to pay the Patent Renewal Fee.
As per the practices regulated by the European Patent Office (EPO), foreign-owned patents can be assigned to any EU Firm with EU Citizen for the payment of Patent Renewal fees.
Evershine is a  registered Firm in EU.

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How the renewal fees for patents in EU are calculated?
Answer:
The renewal fee consists of two components:
EU patent renewal official fee+Evershine service fee JPY 4500( exclude VAT), bulk discounts available for larger quantities.

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What are the renewal official fees for various patents in EU ?
What are regulations on grace period and surtax ?
Answer:
The renewal official fees for various patents in EU are determined by the European Patent Office (EPO). These fees are paid to the government and are based on the fee schedule provided by EPO. Please refer to the following website link for more information: https://patent.evershinecpa.com/patent-renewal-fees

After the patent right is granted, the term of the invention patent right is 20 years from the application date.
During the validity period of the patent, an annual fee is required to be paid every year.
Patents are renewed each year before the “due date” (The end of the month of the application date).
Patents can be renewed up to 3 months before the renewal due date.
You can still legally pay the annual fee within 6 months after the due date, although a 50% surcharge fee will be charged.
If the payment is not made 6 months after the due date, the patent will be expired.
Please refer : https://my.epoline.org/epoline-portal/classic/epoline.Scheduleoffees

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How is the exchange rate for the selected currency to pay the annual patent renewal fee in EU confirmed with your company?
Answer:
Once your company confirms and signs the “Patent Appointment Confirmation Form,” we will use the selling exchange rate of the day on which Evershine prints the “Patent Payment Receipt” as provided by EU Bank to convert the fee into the selected payment currency of your company.

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What is the service fee charged by Evershine?
Answer:
The service fee charged by Evershine is generally JPY 4500 per patent (excluding business tax).
Bulk discounts are available for larger quantities.

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How can I entrust Evershine to pay the annual renewal fee to the European Patent Office (EPO)?

Answer:
To entrust Evershine with the payment of the annual renewal fee to the EPO, please provide the following information:

Serial	Granted IPO	Application Number	Publication Number	Applicants	Others
1	EU
2	EU
3…..	EU

Please fill in the relevant details accordingly for each patent you wish to entrust Evershine with.

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What will Evershine do upon receiving the list of patent renewal Entrust Letter from your company?

Answer:
Upon receiving the list of patent renewal Entrust Letter from your company, the Evershine team will utilize RPA (Robotic Process Automation) digital robots to retrieve relevant patent information from the European Patent Office (EPO). They will then generate a “Patent Entrust Confirmation Form” that lists the official fees in New EU Dollars, along with the Evershine service fee.
Once the “Patent Entrust Confirmation Form” is generated, it will be sent to your company for confirmation.
Please refer to the provided sample of the “Patent Entrust Confirmation Form” upon request.

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What will Evershine do upon receiving the “Patent Entrust Confirmation Form” from your company?

Answer:
Upon confirmation, Evershine will generate a “Patent Payment Receipt” and provide it to your company. Please remit the payment to the designated bank account of Evershine.
Please refer to the provided sample of the “Patent Payment Receipt” upon request.

EU Patent Annuity Payment Procedures Q&A

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What will Evershine do upon receiving the payment from your company?

Answer:
Upon confirmation of the payment, Evershine will proceed to pay the patent renewal official fee to the European Patent Office (EPO).
Evershine will then obtain and provide the relevant certificates to your company: remittance receipt, renewal certificate, and a link to the updated status on the website.

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What will Evershine do when the next annual renewal fee is due?

Answer:
When the next annual renewal fee is due, the Evershine team will utilize RPA (Robotic Process Automation) digital robots to retrieve relevant patent information from the European Patent Office (EPO). They will then generate a “Patent Appointment Confirmation Form” that lists the official fees in EURO, along with the Evershine service fee. The “Patent Appointment Confirmation Form” will be sent to your company for confirmation.

Please note that your company is responsible for managing the status of the annual patent renewal fees. Evershine will assist in providing information and inquiries but it is not an obligation of Evershine.

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What is the niche of Evershine in the patent renewal fee service?

Answer:
Evershine combines expertise in patents, IT, and finance, making us highly competitive in the field of patent renewal fee services.
In terms of patents, Evershine, led by Mr. Dale Chen , is a registered patent attorney firm and patent agent at Taiwan. Please refer to the patent attorney directory for more information.
In terms of IT, Our team of RPA digital robots can access detailed information on paid and unpaid patent renewal fees from various intellectual property offices worldwide. This ensures service quality and efficiency.
In terms of finance, Our advantage lies in the establishment of our own subsidiaries in different countries, with our own bank accounts in each country.

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When foreign patent owners engaging Evershine to pay EU patent annuity, what are the workflow of Evershine services ?

Answer:
Workflow of EU Patent Renewal Service as below:

Step 1:
Foreign patent owners or patent law firms provide “Major Patent Information”: Patent Granted by EU, Patent application number, Patent publication number , chosen payment location and currency.
Step 2:
Based on the above ”Major Patent Information , we use RPA (Robotic Process Automation) to obtain the patent detailing information from EPO and check the correctness of the data, and then generate “Annual Patent Fee Confirmation Letter.”
Step 3:
Send “Annual Patent Fee Confirmation Letter” by email for client confirmation.
Step 4:
Use the confirmed “Patent Annual Fee Confirmation Letter” to run a “Patent Annual Fee Payment Notice”.
Step 5:
The client takes the “Patent Annual Fee Payment Notice” to remit the money to Evershine Subsidiary. The remittance can be made by ATM, bank counter or other collection and payment.
Step 6:
After receiving payment from you through Evershine BPO Japan株式会社, immediately notify the responsible Evershine colleague in EU , accessing the website of EPO, to pay patent annual fee through Evershine China bank account.
Use RPA (Robotic Process Automation) to check if successful to pay out at EPO and raise the alarm if it is unsuccessful.
After making the payment, we will obtain the government fee receipt and forward it to the patent holder in EU. We will also obtain and provide your company with the relevant certificates: remittance receipt, renewal certificate, and a link to the updated status on the website. Additionally, we will provide the government fee collection receipt and the Evershine service fee receipt to the client.

If you want to know more about other Evershine subsidiaries who provide Patent Renewal Services, please refer to the following links.
Country-wise Patent Annuity Renewal Services for foreign patent owners
Country-wise Patent Annuity Payment Procedures Q&A
Japan to Foreign Patent Annual Fee Renewal Services

Contact us :
Email: patent.jp2eu@evershinecpa.com
Or
Evershine BPO Japan株式会社 , One of Evershine affiliates 
Contact : Andrea Kyu, speak both Japanese and Mandarin
Onarimon Yusen Building 7F,Nishi-Shinbashi 3-23-5,Minato-ku, Tokyo 105-0003, Japan
Additional Information

Evershine has 100% affiliates in the following cities:
Headquarter, Taipei, Xiamen, Beijing, Shanghai, Shanghai,
Shenzhen, New York, San Francisco, Houston, Phoenix Tokyo,
Seoul, Hanoi, Ho Chi Minh, Bangkok, Singapore, Kuala Lumpur,
Manila, Dubai, New Delhi, Mumbai, Dhaka, Jakarta, Frankfurt,
Paris, London, Amsterdam, Milan, Barcelona, Bucharest,
Melbourne, Sydney, Toronto, Mexico.

Other cities with existent clients:
Miami, Atlanta, Oklahoma, Phoenix, Michigan, Seattle, Delaware;
Berlin, Stuttgart;Paris; Amsterdam; Prague; Czech Republic; Bucharest;
Bangalore; Surabaya;
Kaohsiung, Hong Kong, Shenzhen, Donguan, Guangzhou, Qingyuan, Yongkang, Hangzhou, Suzhou, Kunshan, Nanjing, Chongqing, Xuchang, Qingdao, Tianjin.

Evershine Potential Serviceable City (2 months preparatory period):
Evershine CPAs Firm is an IAPA member firm headquartered in London, with 300 member offices worldwide and approximately 10,000 employees.
Evershine CPAs Firm is a LEA member headquartered in Chicago, USA, it has 600 member offices worldwide and employs approximately 28,000 people.
Besides, Evershine is Taiwan local Partner of ADP Streamline ®.
(version: 2024/07)
Please send email to HQ4fra@evershinecpa.com

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